Privacy Policy

Alexi Privacy Policy

Last Update: November 20, 2024

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Alexi Technologies Inc. (“Alexi”, “we”, or “us”) values and respects your privacy. Alexi provides customers with a secure Legal Intelligence Platform (the “Platform”) that enables legal teams to orchestrate firm-specific workflows, automate high-effort legal tasks, and surface actionable insights. The Platform is designed to align with each firm’s data, processes, and infrastructure, ensuring adoption, scalability, and measurable impact across practice areas (the

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“Services”).

This privacy policy describes the manner in which we may collect, use and disclose your personal information in the course of providing the Services to you and/or your employer (i.e., our customer), when you visit our website located at https://www.alexi.com/ (the “Website”), or when you otherwise interact with us.

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TABLE OF CONTENTS

• Collection and Use of Personal Information
• Sharing of Personal Information
• Information about Our Website
• Interest-Based Advertising
• Safeguards and Retention
• Your Choices
• Updates to the Privacy Policy
• Contact Us

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COLLECTION AND USE OF PERSONAL INFORMATION

When you register for and use the Platform, Alexi collects and uses your personal information primarily on behalf of and in the course of providing the Services to you or your employer. When doing so, we are a service provider to you or your employer, and you or your employer remain responsible, and are directly accountable, for managing and protecting your personal information. In certain limited contexts, we may collect personal information from you on our own behalf, such as in connection with visits to our Website, job applications, and the sending of marketing communications.

Information we process on behalf of our customers

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• Register for the Platform: When you or your employer (i.e., our customer) provides us with your name, email address, and firm name (if applicable), we use this information to contact you to provide you with a hyperlink to register for and log onto the Platform. When you register, we use the email address provided by you or your employer, and collect your first name, last name and a password that you create. We use this information to create a user login for you that enables you to access and use the Platform.
• Use of the Platform: We collect any information you input or upload when using the Platform which could include confidential or personal information pertaining to a legal matter such as medical or financial records, deposition or discovery documents, etc. We collect and use this information on you or your employer’s behalf to assist you or your employer.‍
• Information collected through the use of our Services: If customers choose to upload personal information about their own end users, our customers are responsible for complying with applicable privacy laws when collecting, using, or disclosing personal information through the Services, including by providing and obtaining all necessary notices and consents. Information we collect or generate is treated and retained in accordance with our contractual commitments to our customers. We rely on our customers to comply with applicable privacy laws when collecting, using, and disclosing personal information through the Services and in the Platform. If you have any questions regarding the personal information we process on behalf of your employer, we encourage you to first contact your employer directly and/or review their applicable privacy policy.

Information we process on our own behalf‍

• Marketing Communications: We may send you newsletters, offers, promotions, and updates by email. You can unsubscribe at any time by clicking the “unsubscribe” link included at the bottom of each email. Alternatively, you can opt out of receiving email marketing communications by contacting us using the contact information provided in the “Contact Us” section below. Please note that you may continue to receive transactional or account-related communications from us.
• Careers: In connection with a job application or related inquiry, you may provide us with certain personal information about yourself (such as that contained in a resume, cover letter, or similar employment-related materials). We use this information for the purpose of processing and responding to your application for current and future career opportunities.

• Events: If you attend one of our events or visit a booth at an event, we may collect business contact information such as your first and last name, company name, work email address and phone number. We collect this information so that we can communicate with you about the event and contact you about future events.
• Surveys: From time to time, we may offer you the opportunity to participate in one of our surveys. The information collected through our surveys is used in an aggregated, de-identified form. We use this information to help us understand our users and to enhance our Website.

• Contests and Promotions: When you enter a contest or participate in a promotion, we may collect your name, address, email address, phone number, and any additional information or content required for the contest or promotion, including to deliver a prize to you. We use this information to administer your participation in the contest or promotion. As part of a contest or promotion, we may obtain your consent to share or otherwise publish the content you submit.

• Monitor Compliance with our Terms: We may monitor your use of the Website and/or the Platform in order to detect, investigate or prevent any actual or potential violation of our Terms or Service. We may also generate aggregated, non-identifiable data and use such information to monitor the performance, use and stability of the Website and/or the Platform and to improve the Website and/or the Platform.

• Contact Us: When you contact us with a comment, question or complaint through email, phone, or through our “Contact” form on our website, you may be asked for information that identifies you, such as your name, address and a telephone number, along with additional information we need to help us promptly answer your question or respond to your comment. We may retain this information to assist you in the future and to improve our customer service and products.

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SHARING OF PERSONAL INFORMATION

We do not sell or disclose your personal information to third parties without your consent, except as set forth below or as required or permitted by law.

• Service Providers: Your personal information will be transferred (or otherwise made available) to certain third parties including affiliates) that provide services on our behalf. We use service providers to provide services such as hosting, cloud services, processing payments, and providing advertising and marketing services. Our service providers are only provided with the information they need to perform their designated functions and are not authorized to use or disclose personal information for their own marketing or other purposes. We and our service providers may access, store and otherwise process personal information outside of Canada, including in the United States and Ireland, where we or our service providers are located.
• Legal and Compliance: We and our Canadian, U.S. and other foreign service providers may provide your personal information in response to a search warrant to other legally valid inquiry or order, or to another organization for the purposes of investigating a breach of an agreement or contravention of law or detecting, suppressing or preventing fraud, or as otherwise may be required or permitted by applicable Canadian, U.S. or other law or legal process, which may include lawful access by U.S. or foreign courts, law enforcement or other government authorities. Your personal information may also be disclosed where necessary for the establishment, exercise or defence of legal claims and to investigate or prevent actual or suspected loss or harm to persons or property. Where a disclosure of personal information is required by law and it is personal information for which one of our customers is responsible, we will promptly notify our customer prior to complying with such requirements (unless legally prohibited from doing so) and co-operate with our customer’s instructions in responding to same.
• ‍Sale of Business: We may transfer any information we have about you as an asset in connection with a proposed or completed merger, acquisition or sale (including transfers made as part of insolvency or bankruptcy proceedings) involving all or part of Alexi or as part of a corporate reorganization or other change in corporate control.

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INFORMATION ABOUT OUR WEBSITE

Visiting our Website: In general, you can visit our Website without telling us who you are or submitting any personal information. However, we collect the IP (Internet protocol) addresses of all visitors to our Website and other related information such as page requests, browser type, operating system and average time spent on our Website. We use this information to help us understand our Website activity and to monitor and improve our Website.

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Cookies: Our Website uses a technology called “cookies”. A cookie is a tiny element of data that our Website sends to a user’s browser, which may then be stored on the user’s hard drive so that we can recognize the user’s computer or device when they return. You may set your browser to notify you when you receive a cookie or to not accept certain cookies. However, if you decide not to accept certain cookies from our Website, you may not be able to take advantage of all of the Website features.

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Analytics: We may use a third-party such as Google Analytics to help us gather and analyze information about the areas visited on the Website (such as the pages most read, time spent, search terms and other engagement data) in order to evaluate and improve the user experience and the Website. These third parties may use cookies and other tracking technologies. For more information about Google Analytics or to prevent the storage and processing of this data (including your IP address) by Google, you can download and install the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en. You can also obtain additional information on Google Analytics’ data privacy and security at the following

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links:

• https://policies.google.com/technologies/partner-sites and
• https://support.google.com/analytics/topic/2919631

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Third-Party Links: Our Website may contain links to other websites that Alexi does not own or operate. We provide links to third-party websites as a convenience to the user. These links are not intended as an endorsement of or referral to the linked websites. The linked websites have separate and independent privacy policies, notices and terms of use. We do not have any control over such websites, and therefore we have no responsibility or liability for the manner in which the organizations that operate such linked websites may collect, use or disclose, secure and otherwise treat personal information. We encourage you to read the privacy policy of every website you visit.

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SAFEGUARDS AND RETENTION

We have implemented reasonable administrative, technical and physical measures designed to safeguard the personal information in our custody and control against theft, loss and unauthorized access, use, modification and disclosure. We restrict access to personal information on a need-to-know basis to employees and authorized service providers who require access to fulfil their job requirements. We have record retention processes designed to retain personal information for no longer than necessary for the purposes set out herein or as otherwise required to meet legal or business requirements (such as for audit purposes or to resolve disputes). Personal information that we collect on behalf of our customers is retained in accordance with our contractual commitments to our customers.

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YOUR CHOICES

Marketing Communications

As indicated above, if you have signed up to receive our email communications, you can unsubscribe any time by clicking the “unsubscribe” link included at the bottom of the email. Alternatively, you can opt out of receiving our marketing communications by contacting us using the contact information under “Contact Us” below.

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Exercising Your Privacy Rights

Subject to applicable law, you have the right to access, update and correct inaccuracies in, and withdraw consent to the processing of, your personal information in our custody or control. You may make such a request or withdraw consent by emailing or writing to us using the contact information set out below. We may request certain personal information for the purpose of verifying your identity when you seek access to your personal information. If we receive a request to exercise rights in respect of personal information we maintain on behalf of a customer, we will direct you to the relevant customer (i.e., your employer). We will assist our customer wherever possible in responding to your request.- 6 -

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UPDATES TO THE PRIVACY POLICY

We may update this privacy policy periodically to reflect changes to our privacy practices. We encourage you to periodically review this page to ensure you are familiar with those changes. We will indicate at the top of this privacy policy when it was most recently updated.

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CONTACT US

If you have any questions or comments about this privacy policy or the manner in which we or our service providers (including our service providers outside Canada) treat your personal information, or to exercise any rights in respect of your personal information, please contact us

at:

Annie Stevenson, Director of Operations

privacy@alexi.com

If you have any questions regarding the personal information we process on behalf of your employer, we encourage you to first contact your employer directly and/or review their applicable privacy policy.

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